volunteer positions & roles

AWCS TABLE
Location: Merchant’s Room
Note: AWCS membership required
Volunteers will:

• Greet attendees and hand out freebies
• Share AWCS program information and benefits, volunteers should be familiar with AWCS programming and benefits
• Highlight and explain the bonus coupon

BLUE PENCIL / PITCH ROOM
Location: Boardroom
Volunteers will:

• Assist guests and track sessions
• Reset room between appointments

CAVALIER ROOM VOLUNTEERS
Location: Cavalier Room (Special Events HQ)
Volunteers will:

• Assist with event set-up and logistics
• Reset the room between events
• Take on additional tasks as programming is finalized

DRIVERS
Note: Valid driver’s license and personal vehicle required
Volunteers will:

• Transport featured authors and special guests between the airport and hotel

GAMES ROOM
To Be Confirmed
Expected tasks include room reset and attendee support.

HOSPITALITY ROOMS
Location: Suites, 2nd Floor

Volunteer Hospitality Room
Volunteers will:

• Keep snacks, water, coffee, and tea stocked
• Assist other volunteers with questions and directions
• Support general volunteer needs

Special Guest / Author / Panelist Room
Volunteers will:

• Stock snacks and beverages
• Assist special guests with directions and information
• Support the Artist Liaison (Calvin) as needed with guest requests

INFORMATION DESKS
Two desks will be located in the conference center.
Volunteers will:

• Provide directions and conference information
• Update a whiteboard with schedule changes and announcements
• Support the distribution and promotion of final attendee surveys
• Be familiar with the Sched App

MASTER CLASS CHECK-IN
Volunteers will:

• Arrive 15 minutes early to sign in attendees
• Prepare the room for any specific presenter requirements
• Monitor late arrivals and discreetly allow entry
• Submit attendance sheets once the session begins
• Reset the room as needed

MERCHANTS ROOM
Volunteers will:

• Maintain organization and flow within the space
• Support merchants as needed
• Oversee shared author table and assist with author signings

REGISTRATION DESK
Volunteers will:

• Register attendees and distribute swag bags and name tags
• Provide guidance on using the Sched App
• Direct attendees to key locations and information areas

​ROOM RESET TASKS
Location: Assigned rooms per shift
Volunteers will:

• Reset rooms after each presentation/workshop (arrange chairs, clean up, refill water)
• Count and log session attendance in assigned areas
• Provide 10- and 5-minute time warnings to presenters

SATURDAY NIGHT SHOWCASE
Location: Sheraton Ballroom
Volunteers will:

• Support event set-up and logistics
• Help with registration/check-in
• Assist with other evening tasks as needed

SOCIAL MEDIA
We’re looking for a few dedicated social media volunteers to:

• Take and post photos throughout the weekend
• Actively update Instagram and other platforms with festival highlights

VOLUNTEER CHECK-IN
Location: Volunteer Check-In Booth (Main Level)
Volunteers will:

• Sign in volunteers for their shifts
• Distribute volunteer t-shirts and meal vouchers
• Monitor a small area for bag/coat storage during shifts (volunteers may use this space for storage)

Questions or need more info?
Email us at: [email protected]

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