Preparation and Amenities

Are you ready for When Words Collide?

We know you are excited about our upcoming event, but are you really prepared to take advantage of all we offer?

Here are a few tips, thoughts, and information that will help you get the most from our little get together.

Stuff to Prepare

Things to prepare before the festival:

  1. Autograph Session: On Saturday evening we are hosting an autograph session from 8-10 PM where 50+ authors, including our festival guests, will be available to sign books. This event is open to the public, so tell your friends and bring books to be signed. (A list of participating authors will be posted once finalized.)
  2. Book Sales: If you are an author, check with the appropriate publishers and book sellers to be sure they have your books available in the Merchants' Corner. If they don't carry your books, ask about the authors' cooperative table for unrepresented authors.
  3. Manuscripts: A few things you can do.
    1. Live Action Slush: Bring the first 1-2 pages of your novel or short story to be read anonymously out loud and get feedback from our panel of experts on what happens when your submission hits the slush pile. (No one will know it is your manuscript unless you tell them.)
    2. Blue Pencil Café: Bring 1-2 pages of your manuscript (typed, 12-point font, double-spaced) and get advice from an industry professional.*
    3. Pitch Session: Run your pitch by an acquisition editor or other industry professional for advice and perhaps a submission request.*
  4. Book Club: The Book of Lost Things. This year's book is the 2007 Irish Book of the Year nominee and the 2007 Alex Award winning The Book of Lost Things by John Connolly. This discussion is limited to 12 people who sign up and read the book in advance. Let us know if you wish to reserve a seat.
  5. Murder Mystery Comedy Dinner: Who is Killing the Great Authors of Canada? On Saturday evening from 6:00 - 7:30 you can have a few laughs while enjoying a quality meal. Seating is limited, so purchase you ticket before they are all gone. Details are here.

Getting to the Hotel

We know not everybody will be arriving the same way, so here are some ideas on how to get to our little gathering:

  • Public Transit: Calgary Transit charges $8.50 for a special transit pass that can be purchased from the Mac's in the airport terminal. Take the #300 bus from the airport to downtown and transfer to the #10 bus (10 - Southcentre) at the Calgary Tower. Then transfer to the #81 at Chinook. The #81 takes you to the 90th Ave stop across the street from the hotel. If you prefer to transfer to the C-Train downtown, the Southbound LRT Train ("Somerset-Bridlewood C-train") can be accessed at the south side of 7th Ave and will take you to the Heritage station, which is about a 15 minute walk from the hotel. Cost for transit passes outside the airport is $3. Passes can be purchased for exact change when boarding the #81 bus or at the Heritage Station C-Train terminal.
  • Taxi:For registered guests, the Carriage House Inn has a subsidy agreement with Checker Yellow Cab. When you arrive at the Calgary airport call 403-299-9999 for a quick and safe pick-up. When returning to the airport from the hotel, book your trip through the front desk. Cost is $25/person to or from the hotel, or $50.80 for 2+ people from airport to hotel, and $46.80 for 2+ people from hotel to airport.
  • Driving: The hotel is The Carriage House Inn, located at 9030 Macleod Trail South. The hotel has free parking.

Food, Glorious Food

>WWC 2013 Restaurant Guide
WWC 2013 Restaurant Guide

We have a restaurant guide available so you can see where to get food within strolling distance of the festival.

At the Festival

  1. Registration opens at noon on Friday and 9 AM on Saturday/Sunday. While we try our best to be organized we are all human. It is strongly suggested you bring proof of membership payment with you just in case there is an error in our records.
    Friday   12 PM - 8    PM
    Saturday  9 AM - 5:30 PM
    Sunday    9 AM - 4:30 PM
    
  2. *Sign-up books for Workshops, Kaffe Klatsches, Pitch Sessions, and Blue Pencil Café will be available at registration starting at 12 PM Friday. If you sign-up and then have to cancel, please cross out your name to give another person your spot.
  3. Merchants Corner: Visit our Merchants Corner between sessions to speak with publishers, writers associations, and booksellers, and to find books by attending authors.
  4. Hospitality: Drop by suite 1051 throughout the day for snacks and social mingling.
  5. Readings: Check the program for our themed reading series where multiple authors read teasers from recent and upcoming publications.
  6. Kaffe Klatsches. Sign up for a small informal discussion with one of our current or returning festival guests.*
  7. Evening socials: All festival attendees are invited to drop by and mingle at all of the hosted socials.

    Date/Time Room Sponsor
    Friday 9PM-late 1056 Calgary Crime Writers
    Friday 9PM-late 1051 Tyche Books
    Friday 9PM-late 1057 Edge Publications
    Friday 9PM-late 1062 IFWA (Imaginative Fiction Writers Association)
    Saturday 9PM-late 1062 Bundoran Press
    Saturday 9PM-late 1051 Steampunk Arts and Sciences
    Saturday 9PM-late 1057 OnSpec & Pure Speculations SF&F
    Saturday 9PM-late 1056 CaRWA (Calgary Association of Romance Writers of America)
    Sunday 7PM-late 1051 WWC Wrap-up Party
    Sunday 7PM-late 1056 Filk Circle

  8. For a bite on the run, the hotel is providing a snack bar just outside of the Merchants' Corner.

     $6.00  Assorted Full Sandwiches made with Bread, Buns, Wraps, or Bagels
     $5.00  Individual Salads
     $3.00  Fruit Cups
     $2.50  Bagels with Cream Cheese
     $2.00  Assorted Cookies, Squares & Tarts, Breakfast Pastries
     $1.50  Whole Fresh Fruit
     $1.00  Potato Chips
     $1.00  Chocolate Bars
    
     $2.50  Bottled Water
     $2.00  Assorted Bottled Juice
     $2.00  Coffee/Tea/Decaf
     $1.50  Assorted Canned Soft Drinks
    

    Food items are to be individually wrapped.

  9. And finally, Don't forget to bring your sense of excitement, awe, and wonder. We'll see you on August 9, 2013